Output Management (1LQ)

This scope item provides best practice information for SAP S/4HANA output management that can be used to implement business scenarios that include output-related tasks. This focuses on the reuse of SAP S/4HANA output control service that is available for different business applications (such as billing document or purchase order). The reuse service offers different capabilities for output of business documents to business receivers. The features that are available in the context of the application are specific to that business application.

Within SAP S/4HANA output management, Adobe Forms (XFA) are the standard technology for rendering application objects (such as purchase orders, contracts, or invoices) into PDF. Output management provides the necessary framework for form template development and maintenance, data assembly, rendering, and output determination for forms. 

Key Process Steps Covered

• Document output management requirements
• Document required communication channels (Print, Email, EDI)
• Document required document templates (email, forms)
• Output management setup (printers, email)
• Customize form templates (add custom fields)
• Customize master form template (apply corporate branding)
• Customize email templates
• Define business rules for output determination
• Output with attachments

Benefits

• Get ready-to-use output scenarios (predelivered configuration)
• Integrate into SAP Fiori apps natively
• Configure sender and recipients for email output flexibly
• Use templates for email subject and email body (including variables for dynamic content) for email output
• Print and send attachments via email
• Define business rules to allow sending multiple messages to multiple recipients using multiple channels at the same time
• Extend the rules with SAP standard fields and customer fields
• Perform batch Output with generic sorting for initial output and reprocessing (retry after error and creating duplicates)
• Reduce total cost of ownership (TCO) by enabling key users (nontechnical users) to add more business fields to configuration settings and Adobe forms

Where is Output Management(1LQ) being used?

This Scope item is used in the following way:

• As a support function of Administration and Usability within IT Management Scope Item Group

Process flow of Output Management (1LQ)

• Best Practices of SAP S/4HANA On Premise *1
• Best Practices of SAP S/4HANA Cloud *2
• Best Practices of SAP Analytics Cloud *2
• Best Practices of Robotics Process Automation(RPA) with SAP Leonardo *2

• RISE with SAP
• SAP S/4HANA Cloud
• SAP on Azure
• Business Process Management